Fill a Valid Nyc Buildings Bo 9 Template

Guide to Using Nyc Buildings Bo 9

Filling out the NYC Buildings BO 9 form is a crucial step for the renewal and inspection of boilers in New York City, ensuring compliance with both the Department of Buildings (DOB) and the Department of Environmental Protection (DEP). Whether you're an owner looking to renew your boiler's registration or in need of clearing an inspection report, following each step meticulously ensures your submission is error-free and processed without unnecessary delay. Below is a straightforward guide on how to fill out the form correctly.

1. Start by visiting http://www.nyc.gov/html/dob/html/forms/forms.shtml to access the fill-in form online.
2. For the Premises Address, fill in the Borough, Block, Lot(s), BIN, House Number, Street Name, ZIP, and any Special Place Name if applicable.
3. Under Building Occupancy, select the type that applies to your building (Multiple Dwelling, Commercial, Mixed Use, or Other) and enter the Total No. of Residential Units.
4. In the Owner section, check the box if there's been a change in owner since the last filing and provide the new Owner's Name, Business Phone, Address, City, State, ZIP, E-mail, Contact Person, and Relationship to owner.
5. For the DOB Inspection Report, indicate the inspection date, select the Type of inspection (Internal or External), and if Fee Exempt, check the appropriate type of acceptable proof. Fill in the fields for Boiler Make & Model, Floor, Installation Number, Pressure, Violations Found with "NV" for No Violation or number(s) and Expiration dates. Calculate and enter the DOB Total Fee.
6. If an Insurance Company performs the inspection, provide the Insurance Company, Contact Person, Business Phone, Policy Holder Name, Certificate/Policy Number, Expiration Date, and Addresses.
7. Authorized NYC Boiler Inspectors must fill their section with the Inspector's Name, License No., check the appropriate type, Signature, and Date.
8. For the DEP Boiler Renewal Request, Owners/Agents should select Renew Registration or Renew Certificate to Operate, provide Installation number, Expiration Date, Number of Identical Units, and Fee Enclosed. Include the Contact Person for scheduling inspections and affirm the statement provided with the Owner/Representative Signature and Title.
9. In the Fee Calculation section, enter the DOB Total Fee from section 4 and the DEP Total Fee from section 7. Calculate the Grand Total and ensure the check or money order is made payable to NYC Department of Buildings.
10. Finally, submit the form and payment to: Department of Buildings, 280 Broadway, 6th Floor, New York, New York 10007, Attention: CFB - Boilers.

By following these steps accurately, you're not only ensuring your compliance with city regulations but also contributing to the safety and efficiency of your building's heating systems. Take your time to double-check each section for accuracy to facilitate a smooth processing of your form.

1. What is the NYC Buildings BO-9 form used for?

   The NYC Buildings BO-9 form serves a dual purpose. It is used both as a Boiler Inspection Report for the Department of Buildings (DOB) and a Boiler Renewal Request for the Department of Environmental Protection (DEP). This form is required for the renewal of existing boilers. If you're looking to install a new boiler, different forms are needed. Essentially, by completing the entire form, you can fulfill the requirements for both the DOB and DEP in one go, ensuring your boiler is both inspected for safety and operation, and registered for continued legal use.

2. How can I obtain the BO-9 form?

   The BO-9 form is readily accessible online. You can download a fillable version of the form from the official website by visiting http://www.nyc.gov/html/dob/html/forms/forms.shtml. This convenience allows you to either fill it out on your computer for a clearer, more legible submission or to print and fill it out by hand if you prefer.

3. What sections of the BO-9 form must be completed?

   To complete the form for a DOB Boiler Inspection Report, you should fill out sections 1-6 and 8. If you're filing a DEP Boiler Renewal Request, complete sections 1-3 and 7-8. You have the option to satisfy both agencies’ filing requirements by completing the entire form, which streamlines the process for the renewal of existing boilers.

4. Who is authorized to conduct the boiler inspection?

   Boiler inspections as part of the BO-9 filing can be conducted by different authorized personnel, including an insurance company representative, a high pressure boiler operator, a master plumber, or an oil burner equipment installer. However, it's important to note that authorization levels may vary; for instance, a master plumber or an oil burner equipment installer is only authorized to perform low pressure inspections.

5. What happens if I don’t file the report by the deadline?

   Failure to submit the BO-9 form within 30 days of the inspection date, or by January 1st of the following year, risks the imposition of a civil penalty. This requirement ensures that boilers are inspected and registered in a timely manner for the sake of safety and compliance. The penalties are enforced under Section 26-125 of the Administrative Code, stressing the importance of adhering to the deadline.

6. Are there any fees associated with filing the BO-9 form?

   Yes, there are filing fees associated with the BO-9 form, which are detailed in section 8 of the form. The total fees include separate charges for the DOB and DEP filings. It's critical to complete the fee calculation section accurately and submit the correct amount, making the check or money order payable to the NYC Department of Buildings. This fee supports the administrative costs of the inspection and filing process.

7. What should I do if there are changes in ownership since the last filing?

   If there has been a change in ownership since the last filing, you must indicate this change on the form. Specifically, in section 3, you're provided with an option to check if there has been a change in owner. It's vital to keep the details updated to ensure that all correspondence and obligations are directed to the correct owner, ensuring compliance and avoiding potential legal issues.

8. How is the inspection information processed and used?

   Once filed, the inspection information is processed by the Department of Buildings and the Department of Environmental Protection. This process includes reviewing the inspection results, updating records, and issuing certifications or notices as required. Violations or non-compliance found during the inspection may need to be addressed, and the form also details the audit results, including whether the inspection passed or failed.

9. What are the consequences of falsifying information on the BO-9 form?

   Falsifying any statement on the BO-9 form is considered a misdemeanor under Section 26-124 of the Administrative Code. Such an offense is punishable by a fine, imprisonment, or both. Moreover, engaging in bribery related to your boiler inspection or filing is a felony, highlighting the seriousness of ensuring the truthfulness and accuracy of the information provided. These legal measures underscore the importance of integrity in the maintenance and inspection of boilers for public safety.

Filling out the NYC Buildings BO-9 form can be complex, and mistakes are common. Recognizing and avoiding these pitfalls can save time and prevent the processing of your application from being delayed.

The first mistake is not completing all required sections. For the DOB Boiler Inspection Report, sections 1-6 and 8 must be filled, and for the DEP Boiler Renewal Request, sections 1-3 and 7-8. Some individuals mistakenly skip sections that apply to their filing requirements, leading to incomplete submissions.

Another error is providing incorrect boiler installation details, such as the boiler make and model or incorrect boiler pressure specifications. This information is crucial for accurate assessment and record-keeping.

Many also fail to indicate the type of inspection conducted, whether internal or external. This detail is essential for the DOB's records and the subsequent actions they may need to take.

Underestimating the total fee calculation is a common mistake. It's critical to correctly tally the number of boilers inspected and apply the correct fee to ensure proper processing of the inspection report.

Omission of the owner's contact information, or not updating it if there has been a change since the last filing, can significantly delay the processing and communication efforts.

Some individuals incorrectly or fail to fill out the boiler insurance company information. For inspections performed by an insurance company, this section is vital for cross-verification and record accuracy.

There's often confusion around the DOB Audit section. Although it's meant for internal use, some attempt to complete it, leading to unnecessary complications.

Not properly indicating fee exemption, when applicable, by checking the correct proof type under both the DOB and DEP sections, can lead to incorrect fee calculation.

Incorrectly calculating the grand total fee or leaving the fee sections blank when it's not a filing year for the applicant can cause delays. All sections, including fee calculations, need attention for a complete submission.

Lastly, a common oversight is not signing the form or missing the required seal and signature for the Renewal of Certificate to Operate when necessary. This oversight can render the submission invalid.

1. Not completing all required sections based on the filing type.
2. Providing incorrect boiler installation details.
3. Failing to indicate the type of inspection conducted.
4. Underestimating the total fee calculation.
5. Omitting or not updating the owner's contact information.
6. Incorrectly filling out the boiler insurance company section.
7. Attempting to fill out the DOB Audit section.
8. Not properly indicating fee exemption when applicable.
9. Incorrectly calculating the grand total fee or leaving it blank.
10. Forgetting to sign the form or missing the required P.E./R.A. seal and signature for renewal submissions.

Being diligent, reviewing each section carefully, and ensuring all information is accurate and complete before submission can help avoid these common mistakes.

Completing the NYC Buildings BO-9 form, which is required for boiler inspection reports and renewal requests, is often just one step in ensuring compliance with city regulations regarding boiler maintenance and operation. To complete the process efficiently, having an understanding of additional forms and documents that are commonly used in conjunction with the BO-9 is essential. Below is an overview of some of these key documents:

• DOB Form 900A: This is used for new boiler installations, detailing the specifics of the boiler and installation plans to ensure they comply with city codes and regulations.
• PW-1: Plan/Work Application is critical for obtaining necessary permits for boiler installations or major repairs. It outlines the work to be done and the professionals involved.
• PW-1C: This continuation sheet is used alongside the PW-1 form when additional space is needed to provide a detailed description of the planned work.
• DEP Form APC 5-0: Required for new boiler installations exceeding 2.8 million BTUs, this document helps in assessing the environmental impact of the boiler.
• DEP Form APC 501: For boilers with a capacity of less than 2.8 million BTUs, this form serves a similar purpose to the APC 5-0 but for smaller scale installations.
• Violation Certification: If violations were found during the inspection, this document is necessary for certifying that all listed violations have been corrected.
• Boiler Insurance Policy: While not a form per se, keeping current boiler insurance information on hand is crucial, especially if the inspection is performed by an insurance company representative.
• Annual Boiler Statement of Compliance: This document certifies that the boiler has been inspected and is in compliance with all regulations for the past year.
• Notice of Violation (NOV) Response Form: This form is used to respond to any NOVs issued by the Department of Buildings or the Department of Environmental Protection, outlining corrective actions taken or disputing the violations.
• Labor Law Section 204 Compliance Form: Demonstrates compliance with New York State's labor laws regarding boiler operations and maintenance, an essential part of boiler management in commercial or industrial settings.

Understanding and managing these forms and documents effectively can greatly simplify the boiler inspection and renewal process, ensuring that all legal and safety requirements are met without delay. Whether dealing with new installations or ensuring the maintenance of existing boilers, familiarity with this paperwork is indispensable for property owners and managers.

The Uniform Environmental Covenants Act (UECA) Compliance Form shares similarities with the NYC Buildings BO-9 form in its structure and purpose. Both documents are regulatory in nature, aimed at ensuring health, safety, and environmental protection. The UECA Compliance Form is used to record restrictions or obligations on property use due to environmental contamination, while the BO-9 form focuses on the condition and compliance of boiler units. Key commonalities include sections for detailed property information, ownership data, and compliance certifications by authorized personnel, underscoring both forms' roles in maintaining public and environmental safety through documentation.

The Property Condition Report often used in real estate transactions, while distinct in purpose, has parallels to the BO-9 form. This report details the physical state of a property at a specific time, covering a spectrum of elements including mechanical systems, which would encompass boilers. Similar to the BO-9's directive, the Property Condition Report provides an assessment – in this case, of a property's overall conditions rather than a specific boiler unit – but both contribute to informed decision-making and risk management by detailing current conditions that might affect safety or require future financial commitment.

The Energy Performance Certificate (EPC) serves a function related to the BO-9 form but in the context of energy efficiency. The EPC rates a building's energy efficiency and carbon dioxide emissions, offering recommendations for improvement. Like the BO-9, which assesses boilers' operational safety and compliance, the EPC evaluates how an aspect of the property – its energy usage – impacts the environment and operating costs. Both documents ultimately aim to inform owners and potential buyers about aspects of the property that affect its value, usability, and legal compliance.

The Facility Response Plan (FR backup systems and boilers. In both cases, meticulous recording of facility features, operational statuses, and compliance with relevant laws is mandatory to ensure public safety and environmental protection.

Building Permit Applications, while broader in scope, share crucial similarities with the NYC Buildings BO-9 form regarding regulatory compliance and safety assurance. For any structural alterations or installations, including boilers, detailed submissions about the proposed work, including specifications and compliance with local building codes, are required. Both forms play significant roles in maintaining building safety standards, albeit from different starting points – one initiates new work while the other confirms safety and compliance of existing systems.

The Occupational Safety and Health Administration (OSHA) Recordkeeping and Reporting Occupational Injuries and Illness forms also share a common purpose with the BO-9 form, focusing on safety and compliance. While the OSHA forms primarily track workplace injuries and illness to prevent future incidents, the BO-9 form monitors the condition of boiler systems to prevent accidents. Both sets of documents underscore the importance of regular inspections and record-keeping in mitigating risks and ensuring a safe environment.

The Hazardous Waste Manifest is another document related to the BO-9 form, with both playing roles in environmental protection and regulatory compliance. The Hazardous Waste Manifest tracks the generation, transportation, and disposal of hazardous waste, ensuring legal and safe handling of materials that could pose risks to public health and the environment. Similarly, the BO-9 form helps ensure that boiler units – which could also pose risks if not properly maintained – comply with environmental and safety standards.

The Lead-Based Paint Disclosure form, mandated during the sale of certain residential properties, shares objectives with the BO-9 form concerning health and safety. This form requires the disclosure of known lead-based paint and lead-based paint hazards in the property, similar to how the BO-9 form requires the disclosure of a boiler's condition and compliance status. Both documents serve to inform and protect occupants by ensuring awareness and compliance with safety regulations.

Last, the Material Safety Data Sheet (MSDS), now more commonly referred to as the Safety Data Sheet (SDS), bears relevance to the BO-9 form in the context of providing essential safety information. The SDS provides detailed information about chemicals, including hazards, protective measures, and safety precautions for handling, similar to how the BO-9 provides detailed information about boiler systems' operational and safety status. Both aim to inform about potential risks and the necessary precautions to ensure safety and compliance in their respective domains.

When dealing with the NYC Buildings BO-9 form, which facilitates both the Department of Buildings (DOB) Boiler Inspection Report and the Department of Environmental Protection (DEP) Boiler Renewal Request, it's crucial to navigate the process accurately to ensure compliance and avoid penalties. Here's a concise guide to help you through:

• Use the form for existing boiler renewals only. This specific form is not for new boiler installations. For new installations, you’ll need to file different forms as specified by the DOB and DEP regulations.
• Complete the form legibly. Whether you choose to fill it out by hand, typewrite, or use the web-based fill-in form, clarity is key to avoid errors or processing delays.
• Fill out the appropriate sections. Depending on whether you’re submitting a DOB Boiler Inspection Report or a DEP Boiler Renewal Request, different sections of the form need to be completed. Make sure to review the instructions carefully to determine which sections apply to your filing requirements.
• Provide contact information. For any follow-up or to schedule an inspection, up-to-date contact information for the owner or authorized agent should be included in the form.
• Pay the correct fees. Ensure you calculate and submit the correct amount for the DOB and/or DEP fees to avoid processing delays or additional penalties.
• Submit the form on time. The Department of Buildings’ Boiler Division must receive this form within 30 days of the inspection date. Timeliness is essential to avoid penalties.

• Attempt to use this form for new boiler installations. The BO-9 form is strictly for the renewal of existing boilers.
• Leave required sections incomplete. Failing to fill out necessary sections can lead to the rejection of the inspection report.
• Forget to sign the form. An unsigned form is incomplete, and thus, will not be processed. Ensure the owner or the representative's signature is on the form where required.
• Submit outdated contact information. Providing incorrect or outdated contact information can result in failed communication attempts for inspection scheduling or follow-up queries.
• Ignore the fee calculation section. Failing to correctly calculate and provide the required fees can delay processing and result in additional charges.
• Delay beyond the submission deadline. Delayed submissions can attract penalties, and in some cases, may necessitate starting the filing process anew.

There are several misconceptions about the NYC Buildings BO-9 form, which is crucial for boiler inspection reporting and renewal requests in New York City. Understanding these misconceptions can help streamline the submission process and ensure compliance with local regulations.

• One misconception is that the BO-9 form is used for new boiler installations. However, it is specifically designed for the renewal of existing boilers only. New installations require different forms (DEP Form APC 5-0 for boilers >2.8mBTU, Form APC 501 for boilers <2.8mBTU, and DOB Form 900A, PW-1, and PW-1C).

• Another misunderstanding is that the form can be submitted after the boiler inspection date without any penalties. The correct procedure is to file the form within 30 days of the inspection date. Failure to comply may result in civil penalties.

• There is also confusion about who can file the form. While it's often assumed that only the property owner can submit it, authorized agents, including insurance companies (except in certain sections specified in the form), can also do so on behalf of the owner.

• Many people mistakenly believe that submitting a hard copy is the only option. The form can be completed and submitted online, offering a convenient alternative to the traditional paper submission.

• Some assume that all sections of the BO-9 form must be completed for any submission. In reality, the sections to be completed vary depending on whether it's a DOB Boiler Inspection Report or a DEP Boiler Renewal Request.

• A common error is overlooking the need for a fee calculation. Section 8 of the form requires a detailed fee calculation, even if the amount is zero, which is a stipulation that is not always clearly understood.

• It's mistakenly believed that the BO-9 form includes inspections for other types of equipment. This form is exclusive to boiler inspections and renewals and does not cover other installations or equipment.

• There is a misconception about the evidence required for fee exemption. Acceptable proofs, such as a Real Estate tax bill of $0.00 or a Verification Letter from the Department of Finance, are specified in the form, and not all presumed documents are valid.

• Some think that penalties for late filing or false statements are simply fines. These actions can also result in misdemeanor charges, involving imprisonment, or both, underlining the seriousness of accurate and timely submission.

• Lastly, there's a misbelief that the form does not require personal affirmations regarding the accuracy of the information provided. In reality, the form includes a section where the owner or representative must affirm, under penalty of perjury, the truthfulness of the information and compliance with relevant codes.

Dispelling these misconceptions ensures that the boiler inspection and renewal process in New York City is handled correctly and efficiently, promoting compliance and safety for all involved.

Filing the NYC Buildings BO-9 form is essential for the renewal of existing boilers, ensuring that they meet the safety and operational standards set by the city. Here are key takeaways for effectively completing and using this form:

• The BO-9 form serves dual purposes: for filing the Department of Buildings (DOB) Boiler Inspection Report and the Department of Environmental Protection (DED) Boiler Renewal Request. Completing the entire form satisfies requirements for both agencies.
• To navigate the form correctly: Sections 1-6 and 8 are for the DOB Boiler Inspection Report, whereas Sections 1-3 and 7-8 are for the DEP Boiler Renewal Request. Attention to detail in these sections is crucial for compliance.
• Online resources are available for ease of filing. The form can be filled out online at the NYC government's official website, providing a convenient option for boiler owners and agents.
• Annual inspections and subsequent filings before January 1st are mandatory to avoid civil penalties. Timeliness in submission can save boiler owners from unnecessary fines.
• The form requires detailed information about the boiler's operation, including inspection types (internal or external), boiler make and model, and pressure specifications. Accurate and thorough details support compliance and safety measures.
• Proof of inspection by a licensed NYC Boiler Inspector or an authorized representative is mandatory. The form must include the seal, license number, and signature of the inspector to be considered valid.
• Boiler owners must be aware of the legal implications of filing. Falsifying any statement on the form is considered a misdemeanor and can result in fines, imprisonment, or both. Ensuring the accuracy of the submitted information is paramount.
• Payment of the required fees, calculated in Section 8, must accompany the form submission. The fees differ based on whether the filing is with the DOB, DEP, or both and must be accurately calculated to prevent processing delays.

Understanding and following these guidelines are key to navigating the BO-9 form's requirements effectively, ensuring boiler renewals proceed smoothly without incurring penalties.