Fill a Valid Fire Safety Plan Nyc Template

Guide to Using Fire Safety Plan Nyc

When preparing or revising a Fire Safety Plan for an office building in New York City, it's important to follow the New York City Fire Department's guidelines carefully. This meticulous process involves compiling a comprehensive package that includes the Fire Safety Plan, a collection of detailed floor plans, and other essential documents. Once completed, this package needs to be submitted to the FDNY for review. What follows is a step-by-step guide to ensure that all necessary information and documents are included and that the submission process is smooth.

1. Gather the most recent Certificate of Occupancy or Temporary Certificate of Occupancy or, if the building is under construction, Schedule A.
2. Prepare copies of representative floor plans, including basement(s), ensuring they are of good print quality, show entire floor areas, include a site plan of the building, the northerly direction, surrounding buildings and streets, cross streets, FDNY apparatus access roads, premise footprint, and locations of Standpipe and Sprinkler Siamese Connections and building occupant assembly areas.
3. On the floor plans, clearly indicate exits, evacuation routes with permanent partitions marked, fire barriers, areas of refuge, stairs with letter designations, access and convenience stairways, elevator bank letter and car number designations (as listed in the Building Information Form), Fire Command Station, Fire Warden phones, manual fire alarm boxes (pull stations), Standpipe hose outlets, Sprinkler and standpipe system control valves, areas not protected by a sprinkler system, emergency power generator, and fuel supply locations. Include a legend for all symbols and abbreviations used.
4. Create a copy of the riser diagram for the standpipe and/or sprinkler system, showing gravity tanks with total capacity and fire reserve, pressure tanks with capacity, risers with size and location, Siamese connections, fire pump (if applicable) with output and control type, booster pump (special service pump) with output, all cross connections, city water main supply, fill line and house pump, and include a legend for symbols used. Ensure the diagram is of good print quality, shows the entire system, and does not exceed 11 x 17 inches.
5. Collect any additional supporting documents, such as requests for variances.
6. Complete the Fire Safety Plan and Guidelines form, ensuring all information is accurate and included. This should cover the building address, contact details, Fire Safety Director and Deputy Fire Safety Director details, duties of Fire Wardens and Deputy Fire Wardens, Building Evacuation Supervisor information, Fire Brigade arrangements, Occupant Instructions, Evacuation Drill records, Fire Command Station location and requirements, and Signage compliance.
7. Ensure all sections of the form are filled out as per the instructions, without including the cover sheet and Instruction Sheets in the submission packet.
8. Submit the completed Fire Safety Plan with all attachments to the FDNY Bureau of Fire Prevention at 9 Metrotech Center, Brooklyn, NY 11201, either by mail or in person. Remember to include the payment of $210 with the submission. For in-person submissions, go to the rear of the FDNY Headquarters building and ask for Window 8 during business hours.

Once submitted, the Fire Department will review the plan. If the plan is disapproved or conditionally accepted, it must be resubmitted within 30 days from the date of the notification letter. Any plans not resubmitted within six months are considered abandoned and will require a new filing fee. Following the steps carefully and ensuring accuracy in the application can streamline the review process and facilitate compliance with fire safety regulations.

Welcome to the FAQ section about the Fire Safety Plan NYC form. This guide aims to address some of the most commonly asked questions related to preparing or revising a Fire Safety Plan for office buildings in New York City as mandated by the Fire Department (FDNY). The questions outlined here are intended to provide clarity on the process and requirements, ensuring buildings are safer and more prepared in the event of a fire or other emergency.

1. What documents should be attached to the Fire Safety Plan?
   

   To ensure a comprehensive evaluation by the FDNY, several documents are required alongside your Fire Safety Plan submission. These include:

   • A copy of the most recent Certificate of Occupancy, Temporary Certificate of Occupancy, or Schedule A if the building is under construction.
   • Representative floor plans including basements and sub-basements that meet the FDNY's specific criteria for size and detail, aimed at clearly illustrating the building's layout and fire safety features.
   • A riser diagram for the building’s standpipe and/or sprinkler system, showcasing the water supply system's design and its components essential for firefighting efforts.
   • Additionally, any other supporting documents like requests for variances that might be relevant to the building’s fire safety strategy.

2. What are the requirements for the representative floor plans?
   

   The FDNY mandates detailed specifications for the representative floor plans to ensure they provide a clear, comprehensive view of the building's fire safety features. These plans must:

   • Be architectural-quality and include all floor areas, along with basements and sub-basements, with a maximum size of 11x17 inches for clarity and ease of review.
   • Display high-quality print to accurately represent the building’s layout, exits, evacuation routes marked distinctively, fire barriers, and areas of refuge, among other critical structures.
   • Include a site plan indicating the building’s location relative to surrounding structures and streets, crucial for accessing the building during an emergency.
   • Highlight specifics like the locations of Standpipe and Sprinkler Siamese Connections and identify assembly areas for building occupants, equipped with a comprehensive legend for symbols and abbreviations used.

3. How should the Fire Safety Plan or its revisions be submitted for review?
   

   When ready, the complete Fire Safety Plan, along with all required attachments, should be submitted in its entirety for FDNY's review. This consolidation ensures a smooth and efficient review process. Submissions can be made by mail or in person during business hours as specified by the FDNY. Remember, individual sheets are not accepted, and the cover sheet along with Instruction Sheet Numbers 2 and 3 must not be included in your plan submission.

4. What happens if a Fire Safety Plan is disapproved or conditionally accepted?
   

   If a Fire Safety Plan is disapproved or conditionally accepted, it must be resubmitted within 30 days from the date of the notification letter detailing the reasons for non-acceptance. Timeliness is crucial as any disapproved plan not resubmitted within six months will be deemed abandoned, necessitating a new filing and associated fee. This procedure is designed to ensure that any issues are promptly addressed to meet the FDNY's safety standards and requirements.

Completing the Fire Safety Plan for office buildings in New York City is a process that must be approached with diligence and attention to detail. However, common mistakes can lead to rejections or delays, impacting building safety and compliance. Here are five frequent errors made during the completion of this form:

1. Not Providing All Required Attachments: A common oversight is failing to include all necessary documents with the submission. The Fire Safety Plan requires specific attachments such as the most recent Certificate of Occupancy, representative floor plans, a riser diagram for standpipe and/or sprinkler systems, and any requests for variances. Omitting any of these documents can result in the rejection of the plan.
2. Using Inadequate Floor Plans: Another mistake is submitting floor plans that do not meet the criteria outlined in the guidelines. Floor plans must be architectural-type drawings that include the entire floor area, mark exits, evacuation routes, fire barriers, areas of refuge, stair designations, and more. They must also be of good print quality and not larger than 11x17 inches. Submitting plans that fail to meet these specifications can lead to delays in the approval process.
3. Incorrect or Missing Information on Riser Diagrams: The riser diagram is crucial for showing the details of the building’s standpipe and/or sprinkler system. Common errors include using non-standard symbols, omitting information such as tank capacities, riser locations, or details of fire pumps, and poor quality diagrams. These diagrams must be comprehensive and conform to professional standards to ensure they effectively communicate the building's fire suppression capabilities.
4. Failure to Specify Evacuation and Fire Drill Details: The plan must include detailed information about evacuation strategies and the frequency of fire drills. Neglecting to specify how drills are announced, who participates, and how the building manages controls and supervision during these drills can weaken the overall effectiveness of the plan. Furthermore, not maintaining current records of these drills as required can lead to non-compliance.
5. Lack of Detail on Fire Safety Roles: Accurately detailing the roles and responsibilities of the Fire Safety Director, Deputy Directors, Fire Wardens, and the Fire Brigade is essential. An incomplete organizational chart or vague descriptions of these roles can hinder the building's readiness in an emergency. Clear communication of duties and proper training as described in the plan's appendices is critical for ensuring a prompt and organized response in case of fire.

By addressing these common errors and ensuring that the Fire Safety Plan is comprehensive and accurately completed, building owners and managers can better protect their properties, businesses, and, most importantly, the lives of the occupants. Compliance with the FD GoodNY's submission requirements not only meets legal obligations but significantly contributes to the safety and well-being of everyone involved.

When preparing or revising a Fire Safety Plan in New York City for office buildings, several crucial documents and forms are often used in conjunction with the plan itself. These documents and forms support the comprehensive safety strategy required by the FDNY to ensure a methodical, safe, and orderly evacuation or response in case of a fire or other emergencies. Below is a description of some of these essential documents and forms that typically accompany a Fire Safety Plan.

• Certificate of Occupancy or Temporary Certificate of Occupancy: This document certifies that the building is in compliance with the laws governing building construction and is safe for occupancy.
• Schedule A: Used for buildings under construction, this includes detailed information about the building’s intended use, occupancy classifications, and constructed elements.
• Architectural Floor Plans: These provide a detailed layout of the building including exits, evacuation routes, fire barriers, and locations of fire safety equipment.
• Site Plan of the Building: Offers a bird's eye view of the property, including the building's footprint, surrounding streets, and access points for FDNY apparatus.
• Riser Diagram: A schematic that shows the vertical supply and distribution of the building's standpipe and/or sprinkler systems, including tanks, pumps, hoses, and valves.
• Variance Request Documents: If applicable, these are requests for exceptions to the standard fire safety codes, typically requiring additional supporting documentation and justification.
• Building Information Form: Contains key details about the building, such as address, construction type, and contact information for the fire safety director and other emergency personnel.
• Evacuation Drill Records: Documentation of past drills, including dates, participation, and any observed issues or areas for improvement.
• Tenant Information Sheets: Sheets distributed to tenants that outline specific fire safety procedures, evacuation routes, and roles during an emergency.

These documents, when used together with a well-prepared Fire Safety Plan, provide a robust framework to protect building occupants in the event of an emergency. They facilitate coordinated efforts between building management, tenants, and the FDNY, ensuring that safety measures are understood, accessible, and effective. It’s essential to adhere to the guidelines set by the FDNY and to keep these documents up-to-date and readily available for review or in response to an actual emergency scenario.

The Fire Safety Plan for NYC office buildings shares many similarities with the Emergency Action Plan (EAP) required by the Occupational Safety and Health Administration (OSHA) for workplaces in the United States. OSHA's EAP outlines the actions employers and employees must take to ensure safety from fire and other emergencies. Like the NYC Fire Safety Plan, it mandates details such as evacuation routes, emergency exits, and the identification and operational roles of individuals such as the Fire Safety Director and Deputy Fire Safety Director. This plan also requires the distribution of roles and communication strategies similar to those outlined in the NYC document.

Building Evacuation Plans provide another example. These plans, often required by local building codes or as part of comprehensive safety management systems, contain many of the same elements as the NYC Fire Safety Plan. They include detailed floor plans indicating evacuation routes, emergency exits, assembly points, and locations of fire extinguishers and other fire-fighting equipment. The goal of both documents is to ensure a structured and efficient evacuation in the event of a fire or other emergencies.

Construction Site Fire Safety Plans are essential for protecting construction sites, which face unique fire risks due to the presence of combustible materials and temporary electrical systems. Similar to the NYC Fire Safety Plan, these plans detail fire prevention measures, identify significant fire hazards, delineate evacuation routes, and specify the locations of fire-fighting equipment. They also require the assignment of roles for personnel responsible for implementing fire safety measures, highlighting the common goal of preventing and responding to fire emergencies.

The Fire Prevention Plan (FPP) is another document that mirrors the NYC Fire Safety Plan, focusing more broadly on workplace fire safety. Required by some jurisdictions and workplaces under OSHA regulations, FPPs aim to minimize the risks of fire hazards. They detail the maintenance of fire systems and the handling of flammable materials, paralleling the NYC plan's emphasis on fire prevention strategies, sprinkler system details, and emergency evacuation procedures.

Comprehensive Emergency Management Plans (CEMP) also share commonalities with the NYC Fire Safety Plan, though they cover a broader range of hazards beyond fire, including natural disasters and terrorist attacks. CEMPs detail communication protocols, command structures, and roles similar to those in the NYC plan, emphasizing the coordination and execution of safety and evacuation procedures during emergencies.

Hotel Fire Safety Plans align closely with the specifics of the NYC Fire Safety Plan in terms of their audience and detailed requirements for evacuation strategies, fire prevention measures, and the identification of key safety personnel, including fire wardens and deputy fire wardens. These plans are crucial for ensuring the safety of guests and staff in the densely populated and potentially hazardous environment of a hotel.

Healthcare Facility Fire Safety Plans are specifically tailored to address the unique challenges and needs of hospitals, nursing homes, and similar settings. They incorporate many of the same elements as the NYC Fire Safety Plan, including detailed evacuation routes, fire prevention measures, and the assignment of staff members to specific emergency response roles. The primary focus is on ensuring the safety of all occupants, with particular attention to the needs of patients who may require assistance during evacuations.

School Fire Safety Plans are designed to protect students, faculty, and staff in educational institutions. Like the NYC Fire Safety Plan, they include detailed evacuation procedures, the identification and maintenance of fire safety equipment, and the roles and responsibilities of individuals during a fire emergency. They are essential for preparing schools to respond effectively to fires and other emergency situations, ensuring the safety of children and adults on school premises.

When completing the Fire Safety Plan form for New York City, it is essential to follow specific guidelines to ensure the accuracy and acceptability of the document. Below are key dos and don'ts to keep in mind:

• Do ensure that the Fire Safety Plan is prepared according to the guidelines, including all requested information. This adherence guarantees that the plan meets the legal and operational standards set by the New York City Fire Department.
• Don't include the cover sheet or Instruction Sheets Numbers 2 and 3 in the plan submission. These preliminary pages are for instructional use only and should not be part of the finalized document sent for review.
• Do attach all required documents to the Fire Safety Plan, such as the most recent Certificate of Occupancy, representative floor plans, a riser diagram for the building's standpipe and/or sprinkler system, and any requests for variances. These supplements provide essential details about the building's layout and safety systems.
• Don't submit individual sheets or incomplete applications. The entire Fire Safety Plan, along with all attachments, must be submitted as a complete package for review by the Fire Department. Incomplete submissions can lead to delays in approval.
• Do clearly indicate on the floor plans all required elements such as exits, evacuation routes, fire barriers, areas of refuge, and the location of fire safety equipment. Accurate and clear plans help in the quick understanding and implementation of safety procedures during emergencies.
• Don't forget to include a legend for all symbols and abbreviations used in the floor plans and riser diagrams. A legend assists in the clear interpretation of the plans, ensuring that everyone understands the layout and safety features of the building.
• Do submit the Fire Safety Plan for review by the Fire Department either by mail or in person, following the specific submission instructions provided. Proper submission ensures that the plan will be reviewed and approved in a timely manner.
• Don't ignore disapproval or conditional acceptance notifications. If the Fire Safety Plan is disapproved or conditionally accepted, make the necessary revisions and resubmit within 30 days from the notification date. Failing to respond promptly can result in the abandonment of the plan and the need to pay a new filing fee.

By adhering to these guidelines, property owners, fire safety directors, and management staff can successfully navigate the process of submitting a Fire Safety Plan in New York City, enhancing the safety and preparedness of their buildings.

Many misunderstandings surround the requirements and procedures for the Fire Safety Plan in New York City office buildings. Here’s a clarification of some common misconceptions:

• All buildings are required to follow the same fire safety plan template. While the New York City Fire Department (FDNY) provides guidelines for creating a Fire Safety Plan, these plans must be tailored to the specific features and safety systems of the individual building. Not all buildings will have the same fire safety measures in place, making each plan unique.

• Once approved, a Fire Safety Plan does not need to be updated. Fire Safety Plans must be revised and resubmitted for approval whenever there are significant changes to the building, such as renovations or the installation of new fire safety systems. Regular updates ensure that the plan reflects the current state of the building.

• The Fire Safety Plan is only for the use of the Fire Department. While it is crucial for the FDNY to have access to the Fire Safety Plan in the event of an emergency, the plan is also a vital resource for building management, Fire Safety Directors, and all occupants. It provides essential information on evacuation procedures, fire brigade duties, and the operation of fire safety systems.

• Submitting a Fire Safety Plan is a one-time fee. While there is an initial submission fee, additional fees may be required if the plan needs to be resubmitted due to disapproval or significant changes to the building that necessitate a plan revision.

• Every area of the building must be covered by a sprinkler system. The Fire Safety Plan must disclose areas not protected by a sprinkler system. While modern safety standards highly encourage comprehensive coverage, some older buildings may have areas without sprinkler protection, which must be clearly identified in the plan.

• Fire Safety Plans only need to include emergency procedures for fires. Besides fire emergencies, the Fire Safety Plan should also detail procedures for other emergencies that may require building evacuation or specific actions to protect occupants and property.

• The details of the Fire Command Station are minor and not critical to the plan. The Fire Command Station is a crucial element of the building’s fire safety strategy. Its location, equipment, and the information it contains, such as a copy of the Fire Safety Plan and building information, are vital for efficient emergency response.

• A Fire Safety Plan does not need to be easily accessible. A copy of the Fire Safety Plan must be kept at the Fire Command Station, and it is crucial that it is readily available for review by the FDNY during an inspection or in the case of an emergency. Accessibility is key to effective implementation.

• Evacuation drills are optional once the Fire Safety Plan is approved. Regular evacuation drills are a requirement to ensure that building occupants are familiar with evacuation procedures and to test the effectiveness of the Fire Safety Plan. The frequency and documentation of these drills are specified in the FDNY guidelines.

• Submission of individual plan components is allowed for preliminary review. The FDNY requires that the Fire Safety Plan, along with all its components and attachments, be submitted as a complete package. Submitting individual sections for review is not permitted, as the plan must be assessed as a comprehensive whole.

Filling out and using the Fire Safety Plan for NYC office buildings requires careful attention to detail and adherence to specific guidelines set forth by the NYC Fire Department. Here are key takeaways to ensure the process is handled correctly:

• Ensure that the Fire Safety Plan is prepared exactly as outlined by the guidelines, including all requested information to facilitate a comprehensive approach to fire safety.
• Attach essential documents to the Fire Safety Plan, such as the most recent Certificate of Occupancy, representative floor plans that meet specific criteria, a riser diagram for the building’s standpipe and/or sprinkler system, and any requests for variances.
• Representative floor plans should be architectural in nature, of good print quality, and clearly show the entire floor area, including basement and sub-basement levels, not exceeding the size limit of 11x17 inches. These plans must also detail exits, evacuation routes, fire barriers, areas of refuge, stairways, and other crucial elements for safe evacuation and emergency response.
• Submit the Fire Safety Plan or any revisions in its entirety, along with all attachments, for review by the Fire Department. Do not submit individual sheets to ensure the plan is reviewed as a comprehensive document.
• Adhere to the timeline for resubmitting disapproved or conditionally accepted plans. Failing to resubmit within 30 days from the date of the disapproval or conditional acceptance letter may lead to the plan being considered abandoned, necessitating a new filing fee.
• Design and include a Standpipe and/or Sprinkler System Riser Diagram in the Fire Safety Plan that meets specific requirements for detailing the fire suppression system, with a focus on clarity, adherence to professional standards, and comprehensive coverage of the system’s components.
• Understand the purpose of the form and its guidelines, which aim to establish a systematic, safe, and orderly method for the evacuation of building occupants in case of a fire or other emergency, emphasizing the importance of education, prompt reporting, and immediate response to ensure safety and contain fires until the FDNY arrives.
• Be aware of the $210 submission fee and ensure that it is paid with the submission of the plan to avoid any delays in the process.

By following these key points, those responsible for the safety of NYC office buildings can create, submit, and maintain a Fire Safety Plan that complies with FDNY requirements, ultimately enhancing the safety and well-being of building occupants.